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Privacy Policy

ZeeaSeasons, respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store and protect information when you visit www.zeeaseasons.com, register for an event, submit an enquiry, apply as a vendor, explore sponsorship opportunities or otherwise communicate with us.

By using our website or submitting your information, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with ZeeaSeasons.

Visitor Information

When you register for an event or contact us as a visitor, we may collect:

  • Your name

  • Email address

  • Phone number

  • City

  • Number of visitors

  • Ticket or registration details

  • Enquiries or messages submitted by you

  • Communication preferences

Vendor Information

When you submit a vendor enquiry or stall application, we may collect:

  • Your name and contact details

  • Business name and location

  • Business description

  • Product category

  • Website and social-media handles

  • Stall preferences

  • Previous participation details

  • Business logo

  • Product photographs

  • Licences or supporting documents, when applicable

  • Messages and other information submitted through the form

Sponsor or Partner Information

When you contact us regarding sponsorship or partnership opportunities, we may collect:

  • Your name

  • Company or organisation name

  • Designation

  • Business email address and phone number

  • Company website

  • Preferred partnership type

  • Partnership goals

  • Budget range, when voluntarily provided

  • Details included in your message

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, including:

  • Internet Protocol address

  • Browser and device type

  • Operating system

  • Pages visited

  • Time spent on the website

  • Referring website

  • Date and time of access

  • Cookie and analytics information

Wix websites may use essential cookies for security, stability and core site functions. Additional cookies may also be added through analytics tools, advertising services or third-party integrations.

2. How We Collect Information

We may collect information when you:

  • Register for a ZeeaSeasons event

  • Request a visitor pass

  • Submit a contact form

  • Apply for a stall

  • Contact us about sponsorship or partnership

  • Subscribe to event updates

  • Communicate with us through email, telephone, WhatsApp or social media

  • Upload documents, logos or product photographs

  • Visit and interact with our website

  • Attend a ZeeaSeasons event

Information entered into Wix Forms may be stored in the website’s forms and submissions dashboard and, depending on the field configuration, in the Wix Contacts system.

3. How We Use Your Information

We may use your information to:

  • Process visitor registrations and issue event passes

  • Respond to enquiries

  • Review vendor and stall applications

  • Communicate stall availability and participation details

  • Evaluate sponsorship and partnership proposals

  • Send event confirmations, reminders and operational updates

  • Provide venue, timing and event-related information

  • Promote approved participating brands

  • Manage event administration and attendance

  • Improve our website, events and visitor experience

  • Maintain records of registrations and communications

  • Prevent misuse, fraud or security incidents

  • Comply with legal, regulatory and accounting obligations

We will use your information only for the purpose for which it was collected or for another compatible and lawful purpose.

Submitting a vendor or sponsorship enquiry does not guarantee stall allocation, vendor approval, sponsorship acceptance or partnership confirmation.

4. Consent and Communications

When you submit a form, register for an event or contact us directly, you consent to being contacted regarding that specific request.

Operational communications may include:

  • Registration confirmations

  • Ticket or pass information

  • Event reminders

  • Stall application updates

  • Payment or booking information

  • Venue or schedule changes

  • Responses to enquiries

  • Sponsorship discussions

Marketing messages, newsletters and information about future editions will be sent only when you have provided the relevant consent or where otherwise permitted by law.

You may withdraw your marketing consent at any time by using the unsubscribe option provided in an email or by contacting us.

Under India’s Digital Personal Data Protection framework, consent is expected to be specific, informed, unambiguous and provided through a clear affirmative action.

5. Cookies and Analytics

Our website may use cookies and similar technologies to:

  • Operate essential website functions

  • Maintain website security

  • Remember visitor preferences

  • Understand how visitors use the website

  • Measure website traffic and performance

  • Improve website content and navigation

  • Support analytics or advertising features

Essential cookies may be required for the website to function properly. Non-essential cookies may include analytics, marketing and advertising cookies.

Where required, you can accept or reject non-essential cookies through the cookie banner displayed on the website. You can also control or delete cookies through your browser settings.

Disabling certain cookies may affect some website functions. Wix provides a Privacy Center that allows website owners to display a cookie banner and offer visitors the option to accept or decline non-essential cookies.

6. How We Share Information

We may share information only when reasonably necessary with:

  • Wix, which hosts and operates our website

  • Email and communication service providers

  • Customer relationship management providers

  • Event registration and ticketing providers

  • Payment processors, when payments are enabled

  • Website analytics providers

  • Professional advisers, including accountants and legal advisers

  • Event-management staff and authorised service providers

  • Government authorities when legally required

Vendor information such as business names, logos, social-media handles, product photographs and stall information may be published on our website or promotional materials after approval.

We do not sell or rent personal information to advertisers or unrelated third parties.

Sponsors will not automatically receive visitor or vendor contact details. Information will be shared with a sponsor only where you have agreed to such sharing or where it is clearly disclosed at the time of collection.

7. Wix Hosting and Data Storage

Our website is hosted using Wix. Information submitted through the website may be stored through Wix’s databases, applications, contact-management tools and form-submission systems.

Wix states that it operates through group companies, service providers and data centres in different countries. This means that website information may be processed or stored outside India, subject to applicable safeguards and legal requirements.

Third-party applications connected to the website may process information under their own privacy policies.

8. Data Retention

We retain personal information only for as long as reasonably necessary to:

  • Respond to your enquiry

  • Manage your event registration

  • Administer vendor or sponsorship relationships

  • Maintain appropriate business records

  • Resolve disputes

  • Prevent fraud or misuse

  • Meet legal, tax, accounting or regulatory requirements

Information that is no longer required will be deleted, anonymised or securely archived, subject to legal and operational requirements.

You may request deletion of your information. Certain information may still be retained when required by law or where necessary to establish, exercise or defend legal claims.

9. Data Security

We take reasonable administrative, organisational and technical measures to protect personal information against:

  • Unauthorised access

  • Accidental loss

  • Misuse

  • Alteration

  • Disclosure

  • Destruction

Access to submitted information is limited to authorised persons who require it for legitimate business or event-management purposes.

No website, electronic transmission or storage system can be guaranteed to be completely secure. You should avoid submitting highly sensitive information through general website forms unless specifically requested through an authorised and secure process.

10. Your Privacy Rights

Subject to applicable law, you may request:

  • Information about the personal data we hold about you

  • Correction of inaccurate or incomplete information

  • Updating of outdated information

  • Erasure of information that is no longer required

  • Withdrawal of previously provided consent

  • Removal from marketing communications

  • Information about how your data has been used or shared

  • Review of a privacy-related complaint or grievance

The Digital Personal Data Protection Act, 2023 includes provisions concerning access, correction, erasure and grievance redressal, with requirements applying according to the official enforcement timeline.

To submit a request, contact us using the details provided at the end of this policy. We may ask for reasonable information to verify your identity before processing the request.

11. Photographs and Videos at Events

Photography and videography may take place during ZeeaSeasons events.

Photographs or videos may be used for:

  • Event documentation

  • Social-media content

  • Website galleries

  • Press and media communication

  • Promotional material

  • Advertising future editions

  • Historical event archives

Where reasonably possible, event notices will inform attendees that photography or videography is taking place.

Visitors who do not wish to be individually photographed may inform the event team at the venue. Requests concerning published photographs may be submitted using the contact details below. Removal requests will be reviewed reasonably, subject to legal, editorial and practical limitations.

12. Information About Children

The website is not intended to knowingly collect personal information directly from children without appropriate involvement from a parent or guardian.

A parent or guardian should complete registrations for minors and provide any information required for their attendance.

When we become aware that information about a child has been collected without appropriate authorisation, we will take reasonable steps to review and delete it where required.

13. Third-Party Websites and Social Media

Our website may contain links to:

  • Instagram

  • Facebook

  • WhatsApp

  • Google Maps

  • Payment providers

  • Sponsors

  • Vendors

  • Partner websites

  • Other third-party platforms

We do not control the privacy or security practices of these third parties. Their collection and use of information are governed by their respective privacy policies.

You should review the privacy policy of any third-party website before submitting personal information.

14. Changes to This Privacy Policy

We may update this Privacy Policy to reflect:

  • Changes to our website

  • New event features or services

  • Changes to the information we collect

  • Changes to our service providers

  • Legal or regulatory requirements

  • Changes to our business operations

The latest version will be published on this page with an updated revision date.

Material changes may also be communicated through the website or other appropriate channels.

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